How to optimize time management at a professional level? Here are 15 bad habits to be avoided as much as possible: widespread inclinations but counterproductive, which can reduce the yield and productivity levels.
# 1- Have the urge to be distracted from the web
As soon as you feel an irresistible urge to try something online (definitions, procedures, etc.), Stop immediately and create a reminder to remember to run the search when the job was finished.
If, however, the concept to be found in the web need to proceed with the task, just use the search engine, and avoid being distracted by other issues. A good tip to increase the concentration would be to stop working on computer web sites and entertainment platforms such as Social Network or blog.
# 2- To feel the need to cheat
When in the professional production environment begins to feel the need to cheat and justifies this need repeating to himself that there is nothing bad because up to that point has always behaved well, the same automatically enters a vicious cycle can ruining all the good deeds done in the past.
Even if the employee believes that the fact that he has always demonstrated honest and fair justifies some juncture of misconduct, for psychologists this sort of “moral license” is counterproductive, because, first door in poor performance and then requires an effort to return to previous levels.
# 3- Return the longest and complex tasks
Since the will power decreases with the passage of time, those who want to achieve concrete results must strive to carry out the most difficult tasks first and then the less demanding. Spending the morning only perform simple and enjoyable activities, we are in the afternoon to have to deal not only with longer and complex tasks, even the mental and physical fatigue.
The advice is therefore to start the day in fourth devoting to activities requiring greater expenditure of energy, and then spend an after hours in a more relaxed.
# 4- Plan the day’s activities
The good management of time depends, among other things, also from the professional ability to make themselves available only in cases actually needed. If, for example, an employee or a customer calls 100 times a day to ask for clarification, it may not devote sufficient time to the other activities to be carried out.
To avoid such situations, it is therefore appropriate to schedule calls and meetings before starting the project, so as to make it clear to the contact person when it can or cannot disturb.
# 5- Think of being able to multitask
The science is clear about: only 2% of the population has the ability to perform different tasks simultaneously. Those who work in multitasking although it is not safe to return to that percentage, it must at least take the test to make sure of what, why engage in different tasks together without being able to port the opposite of productivity.
If you are part of the remaining 98% of the people, you have to perform a task at a time.
# 6- Not define the right priorities
Anyone mistakes in setting their priorities, is self-inflicted automatically a poor yield level. The first thing to do to optimize the time you identify 2-3 major daily activities and establish the amount of hours necessary for their conduct. If, for example, these tasks will take 8 hours, it is perfectly useless to fit in the same day other commitments. If, however, these tasks can be performed in the morning, the afternoon is filled with meetings and arrears to be concluded as soon as possible.
# 7- Having a messy desk
According to recent statistics, the clean office and the desk arranged guarantee an increase in the yield of 5%, that of 8 working hours per day is 24 minutes longer available (+ 2 hours per week). Then do everything possible to maintain ordered its professional environments, so as to increase yields without the slightest effort.
# 8- Make yourself available at all times
Always be too available because an incredible waste of time. The easiest way to gain precious time and optimize all hours of the day, is to isolate themselves completely.
Put the phone in silent mode, leave the Social Network, busy making the state of the chat used and close your office door. In doing so other people will feel less empowered to stop the activity.
You may also like to read another article on Tradenligne: Start a business: What comes before the business plan?
# 9- Accept any request
Assuming that, as claimed by David Allen, “You can do anything, but you cannot do everything”, to optimize time management is important to know how to say no when conducting a certain activity is problematic.
If you do not possess the skills or if you have little time, instead of giving a bad impression, it is best to discard the request immediately.
# 10- Do not conclude the tasks of the day
Very often it happens that a professional write a list of things to do during the day and once at night, not able to conclude the various planned activities. Whether it’s laziness or poor planning, those who want to increase productivity must take care of all tasks within the agreed time.
There are no excuses: today is the fact that is present in your calendar.
# 11- Use different tools to remember their assigned functions
How many times it happens that a client sends a request to Skype, another email and another via SMS? And how many times happen to lose some conversation or forget to carry out a certain activity?
The easiest way to manage such situations is to use one of the tasks of planning tool . As soon as you receive an e-mail message or a call, immediately write down the content into a single system that always allows to have everything under control.
# 12- Forget the good ideas
Not just a good idea whale in the brain, we must immediately capture it by writing it somewhere to be able to develop when there is time available.
This is because the many daily tasks tend to forget even the best insights, but if they are entered in a safe place, certainly cannot be never forget.
# 13- Thinking too much about the future
Certainly think about the future all right, but only up to a certain point.
If you begin to neglect the business today to plan something tomorrow, the results tend to be relentlessly mediocre. Then devote to this practice only after completing all the upcoming tasks.
# 14- Stay waiting for inspiration
The productive professional knows that by always waiting for inspiration, he risks losing a lot of time unnecessarily.
This same practitioner also knows that every day there is a moment in which the yield is higher. Whether it is morning or afternoon, this juncture should be exploited as much as possible to carry out all urgent tasks, difficult and problematic.
# 15- To believe that sleep is overrated
Like it or not, a successful professional is also the one which includes the importance of daily rest. Those who think they can sleep three hours a night, maybe in the short term get a performance boost, but in the long run loses clarity, alertness and focus. 7-8 hours of sleep each night ensuring the right balance to be always in perfect shape.
These are the 15 bad habits that do not allow you to optimize your time management: attitudes and ways of doing counterproductive, especially for those who aspire to increase job productivity.